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- Records Officer 1
Job vacancy Records Officer 1
Announced
28 April, 2024
Job Type
Employee
Job Status
Full Time
Job Title
Records Officer 1
Job Location
Kingston
Job Presentation
OrganisationMinistry of Agriculture and FisheriesReferenceVAC-49391Contract TypeNot VacantIndustriesLibrary & Records ManagementLocationKingstonSalary & Benefits$1,711,060 - $2,301,186 per annumDate Posted27/04/2024Expiry Date14/05/2024Under the supervision of the Administrator (GMG/AM 3), the Records Officer 1 (PIDG/RIM 2) is responsible for providing clerical and basic accounting duties for the smooth operations of the Branch.
Key Responsibilities
- Receives and registers all correspondence and cheques relating to the purchasing of goods/services and repairs of equipment;
- Checks all bills, travelling/subsistence claims for accuracy;
- Prepares and submits commitment/payment vouchers;
- Assists in the preparation and submission of reimbursement of petty cash;
- Assists in maintaining appropriate records of inventory and stock distribution;
- Assists in monitoring requests for procurement of stationery and garden items;
- Calculates deductible taxes from contract amount and prepares related documents for payment;
- Prepares attendance reports and calculates man-hours lost for office staff;
- Assists with updating leave of absence cards, verifies leave taken and prepares and submits monthly reports;
- Liaises with the Collections and Disbursement Clerk/Accounting Clerk/Collection Officer to determine status of payment for all bills and travelling/subsistence claims;
- Custodian of Branch’s key;
- Checks Branch’s plants sales/rental receipt books;
- Monitors Branch’s revenue and expenses from special projects;
- Assists with the Branch’s promotional events;
- Manages the distribution of items from the storeroom;
- Organizes and maintains sanitation of storeroom;
- Assists in organizing the division’s staff meetings;
- Assists in identifying staffing needs;
- Performs other related duties assigned from time to time.
Required Knowledge, Skills and Competencies
Core
- Good oral and written communication skills;
- Good problem-solving and decision making skills;
- Good conflict management skills;
- Good customer and quality focus skills;
- Good interpersonal skills;
- Good planning and organizing skills;
- Good teamwork and co-operation;
- Compliance.
Functional/Technical
- Sound knowledge of Accounting Practices;
- Proficiency in the use of relevant computer applications;
- Knowledge of the operations of Government/Ministry’s policies and procedures;
- Sound knowledge of office procedures.
Minimum Required Qualification and Experience
- 4 CXC or GCE ‘O’ levels including English Language and Mathematics or Accounts.
Please note that only shortlisted applicants will be contacted.
Valid Till
28 Jul, 2024 (72 days left)
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