Job offer: Manager, Maintenance & Property

OrganisationMinistry of Finance & The Public ServiceReferenceVAC-51798Contract TypeFull-TimeIndustriesInstallation, Maintenance & RepairLocationKingstonSalary & Benefits$3,501,526 to $4,709,163 per annumDate Posted20/08/2024Expiry Date05/09/2024he Manager, Maintenance and Property is responsible for improving and maintaining the physical infrastructure of the Ministry ensuring that the work environment is enabling and safe.

 

 

 

KEY RESPONSIBILITIES:

Technical/Professional Responsibilities 

• Develops drafts of spatial design floor plans; 
• Implements and ensures effective maintenance programmes for each building; 
• Plans and monitors preventative maintenance programmes and ensures work is carried out according to plans and specifications; 
• Prepares and institutes charts and reports to ensure control and scheduling of maintenance programmes; 
• Ensures that offices and office requirement and fixtures (partitions, electrical outlets, air-condition units etc.) are provided and adequately maintained; 
• Undertakes the daily inspection of all properties and maintenance of common areas to ensure buildings are in good condition; 
• Assigns jobs and ensures activities are carried out according to prescribed procedures; 
• Assists in the procurement, installation, refurbishing and inspection of equipment; 
• Visits business places where equipment has been installed to determine suitability before acquisition of major items; 
• Monitors actual costs against budget and explains variances;
• Exercises control over tools and equipment used by the department and the procurement of parts and materials; 

Management/Administrative Responsibilities 

• Plans, organizes and directs the work of the section, including the development of the section’s component of the corporate and operational plans and budgets, and monitoring the section’s achievement against them; 
• Seeks feedback from key internal and external stakeholders as above with regard to their satisfaction with the level of service provided by the section, responding appropriately; 
• Develops and manages the performance of the section with particular emphasis on transferring skills, motivates staff, sets performance targets, monitors performance, provides feedback to staff, and arranges for training; 
• Ensures that environmental scanning is conducted; 
• Ensures that the section’s staff has sufficient and appropriate physical resources to ensure efficient and effective performance of assigned duties; 
• Maintains effective working relationships with external and internal stakeholders to ensure that the Section provides a consistently high level of service to them. 

Human Resources Responsibilities 

• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline;
• Evaluates and monitors the performance of staff in the Section and implements appropriate strategies; 
• Coordinates the development of individual work plans and recommends performance targets for the staff assigned; 
• Participates in the recruitment and training of staff of the Section; 
• Recommends training, promotion and approves leave in accordance with established Human Resource Policies and Procedures; 
• Identifies skills/competencies gaps and contributes to the development and succession planning for the division to ensure adequate staff capacity;
• Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews; 
• Ensures the well - being of staff supervised; 
• Effect disciplinary measures in keeping with established guidelines/practices. 

 

REQUIRED COMPETENCIES:

• Excellent team management skills 
• Excellent interpersonal and communication skills 
• Strong analytical and problem solving skills 
• Strong negotiation skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision making skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 
• Training in Supervisory/Office management 
• Training in Procurement 

 

QUALIFICATION AND EXPERIENCE:

• First Degree in Property Management/Building maintenance/Estate Management 
• Three (3) years’ experience in an administrative capacity 

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Pressured working conditions with numerous critical deadlines
• Required to work extended hours, weekends and on public holidays

 

 

 

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.