Job offer: Deposit Journal Control Clerk

OrganisationPost and Telecommunications DepartmentReferenceVAC-51812Contract TypeFull-TimeIndustriesAccounting & FinanceLocationKingstonSalary & Benefits$1,711,060 - $2,301,186 per annumDate Posted23/08/2024Expiry Date06/09/2024The incumbent collaborates on work plans, prepares and verifies deposit journal vouchers, reconciles cash accounts, guides Deposit Data Analysis Clerks, and assists with weekly post office imprest disbursements.

 

Job Purpose

Under the direct supervision of the Manager District Postmaster Section, the Deposit Journal Control Clerk FMG/AT 2 is responsible for analyzing and ascertain information on Deposit and Commercial Services Cash Account Statements and Master Summary and also prepare Monthly Deposit Journals, showing detailed classification of Department’s Total Receipt and payment on Deposit and Commercial Services Cash Account Statement. 

 

Key Responsibilities

Management/Administrative: 

• Collaborates with direct supervisor in the preparation of Individual Work Plan for signing and submission;

Technical/Professional: 

• Prepares Deposit Journal vouchers, accurately and timely, in the correct period to which they relate; 
• Receives page and master summaries from the Deposit Data Analyst Clerk in the correct period to which they relate by: 
  • Liaising with Deposit Data Analyst Clerk for extracted page and master summaries for the relevant period; 
  • Verifying information on page summaries and master summary with approximately 308 Post Offices cash account statements; 
• Receives Deposit cash account statement from Cashier (Parcels Office ground floor) for the respective month by: 
  • Verifying lodgements on parcel post cash account statement with lodgement slips and bank statement; 
  • Reconciling lodgements with cash book; 
  • File account; 
• Verifies and acknowledges any outstanding lodgements and cleared lodgements from previous months by: 
  • Using Deposit In-transit Book and lodgement slips to reconcile figures against individual cash account statement; 
  • Making the necessary adjustments on the cash account statement and page summaries; 
  • Liaising with Deposit Bank Reconciliation Clerk and Deposit Bank Lodgement Verification Clerk to effectively solve discrepancies and make the appropriate corrections; 
  • Extracting total outstanding, total acknowledged and erroneous lodgements for the month; 
• Prepares supporting documents for Jamaica Postal Orders, (J.P.O.), British Postal Orders (B.P.O.), Jamaica National Micro Credit (J.N.M.C.) and Bank Lodgements for amounts acknowledged and outstanding amounts for previous months by: 
  • Reconciling respective figures against the relevant in-transit books, individual cash account statement, cash book and page summaries; 
  • Making the necessary adjustments on cash account statements and page summaries; 
• Prepares classification breakdown of page and master summaries by: Differentiating and classifying totals on cash account statements and master summaries; 
• Prepares receipts for Deposit Account; Revenue other Department (ROD); District Postmaster’s Section Advance/Deposit Advance; Cash, Transfers and Cash Received (transferred); 
• Prepares payments for cash handed over on date of transfer; deposit account; deposit advance, District Postmaster’s Section for Foreign Postal Administration; Deposit Bank and Cash Paid (transfer); 
• Ascertains that all total figures on page summaries equates to figures on master summary;
• Prepares monthly Deposit Journals by: 
  • Using information from master summary to prepare deposit journals; 
  • Reconciling figures for deposit Bank with Bank Reconciliation Clerk before preparing Journal Vouchers; 
  • Extracts information from master summary and cashier parcel office account for Departmental deposit and input information on spread sheet; 
  • Ensuring that the Journal Vouchers have all the relevant supporting documents;
  • Submitting details of deposit Journal Vouchers to Supervisor for checking;
• Deposits Account Team Leader by: 
  • Providing daily guidance to two (2) Deposit Data Analysis Clerks in verifying and balancing of the Deposit Accounts and in the preparation of the master summary;
• Assists with the disbursement of the weekly imprest to post offices islandwide;
• Performs any other duties. 

 

Required Knowledge, Skills and Competencies

• Good knowledge of accounting principles and practices; 
• Knowledge of computer data entry; 
• Knowledge of the FAA Act; 
• Knowledge of Government procedures and policies; 
• Ability to effectively balance accounts. 
• Integrity 
• Good oral and written communication skills; 
• Teamwork and cooperation; 
• Customer and quality focus
• People Management and interpersonal skills; 
• Good analytical thinking, problem solving and decision making 

 

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA-CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• ASc. Degree in Business Studies/Business Administration/Management Studies; or
• ASc. Degree in Accounting from the Management for National Development (MIND); or
• Certificate in Government Accounting Level 2; 
• Two (2) years’ working experience in Public Sector Accounting. 

 

Special Conditions Associated with the Job

• Required to work long hours and on weekends and public holidays, as the need arises. 

 

 

 

 

Please note that only shortlisted applicants will be contacted.