Job offer: Collections Officer

OrganisationInstitute of JamaicaReferenceVAC-51810Contract TypeFull-TimeIndustriesSecretarial Administrative & ClericalLocationKingstonSalary & Benefits$1,439,455 € $1,935,907 per annumDate Posted23/08/2024Expiry Date06/09/2024Under the supervision of the Financial Controller, the Collections Officer has responsibility for the accurate collection and lodgement of public monies and for the maintenance of the Petty Cash Imprest.

 

Key Responsibilities

Management/Administrative: 

• Prepares weekly report of collections; 
• Prepares monthly reports of receipts for each category of receipt. 

Technical/Professional: 

• Collects funds, issues receipts and makes lodgements; 
• Collects and prepares receipts for all public monies; 
• Prepares lodgments for the relevant bank accounts daily; 
• Posts ALL receipts in the receipt books to the accounting system on a daily basis;
• Inserts details of each individual data in the accounting system; 
• Generates list(s) of the posted receipts, reconciles with the Receipts Books and submits listing to the Budgets and Projects Officer for certification and authorization.

Value Book: 

• Receives cheques along with a covering memo from the Registry and verifies correctness of entries in the value book against the money received; 
• Prepares receipt for the funds received. 

Petty Cash Imprest: 

• Maintains the Petty Cash imprest by making authorized Petty Cash payments;
• Prepares reimbursement of the petty cash at the appropriate time to ensure an adequate Petty Cash Float, including the coding of the expenditure; 
• Disburses cheques and other documents; 
• Maintains cheque disbursement book; 
• Dispatches payslips and other staff related documents. 

Gift Shop: 

• Assists customers who enter the IOJ Gift Shop; 
• Responds to customers who enquire about books and gift items; 
• Requests price list for goods from the Business Development Unit; 
• Enters all the sales made from the IOJ Gift Shop into the Development Fund Receipt book;
• Places gift items, journals and memorabilia on the required shelves; 
• Performs any other related duties that may be assigned from time to time. 

 

Required Knowledge, Skills and Competencies

Core: 

• Customer and Quality Focus; 
• Teamwork and cooperation; 
• Good oral communication skills; 
• Good written communication skills. 

Technical: 

• Knowledge of Government of Jamaica accounting principles and procedures and regulations; 
• Knowledge of the FAA Act; 
• Use of technology (relevant computer applications); 
• Good interpersonal skills; 
• Compliance with GOJ regulations and guidelines;
• Integrity; 
• Ability to use own initiative; 
• Records and information management skills; 
• Good problem solving skills; 
• Attention to detail; 
• Ability to work under pressure. 

 

Minimum Required Qualification and Experience

• Four (4) GCE O’ Level subjects (Grades A-C), CXC (General, Grades 1-3), SSC (Ranges 4 or 5), or City and Guilds Level 3 passes, including a numeric subject and English Language. 

 

 

 

 

Please note that only shortlisted applicants will be contacted.