Job offer: Fixed Asset Officer - Spanish Town Hospital

OrganisationSouth East Regional Health Authority ReferenceVAC-51830Contract TypeFull-TimeIndustriesManagementLocationSpanish TownSalary & Benefits Date Posted25/08/2024Expiry Date13/09/2024The Fixed Asset Officer maintains and updates asset registers, labels assets, manages inventories, monitors asset condition, reports breaches, assists with audits and inspections, and performs data entry and filing tasks.

 

JOB PURPOSE:

Under the direct guidance of the Senior Fixed Asset Officer, the Fixed Asset Officer assists with maintaining the Hospital's fixed asset register/s by marking and labeling fixed assets in keeping with established policies and procedures. The incumbent is also responsible for assisting with Board of Survey activities.

 

KEY OUTPUTS:

• Fixed assets marked and recorded
• Assets registers created, updated and maintained
• Fixed assets breaches reported
• Board of survey activities executed
• Individual Work Plans and reports prepared and submitted

 

KEY DUTIES AND RESPONSIBILITIES:

• Assists with maintaining manual and computerized fixed assets registers
• Labels all assets according to established policies and procedures
• Maintains separate inventories for all office supplies, furniture, and office equipment at the Spanish Town Hospital
• Assists with the continuous physical examination of assets to determine condition/status and records same
• Identifies and reports items that satisfy the Board of Survey requirements
• Reports any breach or inventory loss to the Senior Fixed Asset Officer and or the Inventory/Asset Manager
• Assists with the preparation of responses to audit queries
• Files copies of the Master, Location, and Individual Control Records for all assets
• Prepares and posts Location Records in the relevant areas as guided by the Senior Fixed Asset Officer
• Assists with the monitoring and tracking of fixed assets throughout the Region
• Assists with the preparation of quarterly and ad hoc inspections to verify that all assets are accounted for
• Assists with annual stock-taking exercises
• Performs data entry tasks as well as filing and printing in regard to Inventory Records
• Performs any other related duties that may be assigned from time to time

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• May be occasionally required to work long hours, including weekends and public holidays as necessary to issue critical goods or equipment
• May be required to lift goods and move equipment from time to time
• May be required to stoop/bend to inspect assets in confined spaces
• May be exposed to dust and chemical substances

 

QUALIFICATION & EXPERIENCE:

• Associate in Business Administration or Supplies Management or Inventory Management
• Two (2) years of working experience in Fixed Asset Management or Supplies/Inventory Management;

OR

• Certificate in Inventory Management (MIND)
• Three (3) years of working experience in Fixed Asset Management or Supplies/Inventory Management

 

SKILLS/COMPETENCIES AND SPECIALIZED KNOWLEDGE:

Core:

• Good oral and written communication skills
• Good planning and organizing skills
• Good interpersonal skills
• Teamwork and co-operation
• Excellent time management skills
• Excellent skills in teamwork and cooperation
• Ability to communicate effectively orally and in writing
• Excellent integrity/ethics exercised in the performance of duties

Technical:

• Working knowledge of the GOJ Comprehensive Asset Management Policy for the Public Sector
• Proficiency in the use of relevant computer software including spreadsheets and other computer applications
• Basic knowledge of the FAA Act
• Basic knowledge of the Government of Jamaica (GOJ) procedures and regulations governing the acquisition, storage, and distribution of goods and services
• Working knowledge of GOJ guidelines related to Fixed Asset Management and procurement guidelines
• Working knowledge of GOJ guidelines related to Fixed Asset Disposal
• Working knowledge of Fixed Asset Management systems
• Good understanding of Records Management

 

PERFORMANCE STANDARDS:

• Both internal and external stakeholders and members of the general public are treated with courtesy, respect, fairness, and objectivity
• Duties are carried out in accordance with established policies and procedures
• Assets are marked/labelled in keeping with established policies and procedures
• Fixed Asset Registers are accurately updated and within the agreed timeframe
• Individual work plans are prepared on time, are accurate of the work to be performed for the period and submitted in the agreed format
• Confidentiality and integrity are exercised at all times

 

AUTHORITY:

• None

 

LIAISES WITH:

Internally:

• Inventory Team
• Procurement Department
• All Heads of Department

Externally:

• N/A

 

 

• We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.