Job offer: Salaries Officer

OrganisationJamaica Customs AgencyReferenceVAC-52112Contract TypeFull-TimeIndustriesAccounting & FinanceLocationKingstonSalary & Benefits$4,266,270 annuallyDate Posted20/09/2024Expiry Date09/10/2024The Salaries Officer prepares employee salaries, ensures timely payment of deductions, submits records, and prepares journals and accounting schedules.

 

Job Purpose

Under the direct supervision of the Payment Supervisor, the Salaries Officer (fortnightly) is responsible for:

• Preparing salaries for employees of the Agency.
• Ensuring prompt payment of deductions and submitting records.
• Preparation of journals and accounting schedules

 

Key Responsibility Areas

Technical/Professional Responsibilities

• Maintain salary records for all paid staff in accordance with the relevant guidelines and policy documents.
• Update and safe keeping of all statutory payment records.
• Accurately compute and input the staff emoluments in the payroll software in accordance with the relevant Acts and ministerial circulars, in keeping with the established pay cycle timelines.
• Receive and record all salary related documents/instructions from HR, employees or their representatives.
• Prepare monthly and annual returns for submission to relevant agencies.
• Balance and update all salary records.
• Conduct research and prepare contribution letters for employees and former employees for submission to Government or other institutions.
• Prepare and reconcile related payroll accounting schedules to the general ledger monthly.
• Prepare assigned payroll related journals and submit for checking.

Customer Service Responsibilities

• Maintains customer service principles, standards, and measurements. 
• Identifies and incorporates the interests and needs of customers. 

Other Responsibilities

• Performs all other duties and functions as may be required sometimes.  
• May be required to provide witness statements, attend court proceedings, and give evidence. 
• Complies with Health & Safety Policies & Procedures. 

 

Required Competencies

Core

• Strong judgment, analytical and problem-solving skills
• Strong time management and organising skills.
• Strong oral and written communication and report writing skills.
• Strong information and task monitoring skills.
• Ability to withstand adverse events and stressful situations.
• Keen attention to detail and accuracy.
• Ability to display high levels of confidentiality, integrity, ethics, and professionalism
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds, ensuring good client relationships.

Technical

• Expert knowledge of laws and regulations governing public sector accounting practices, including the FAA Act
• Sound knowledge of accounting principles and practices
• Sound knowledge of auditing practices and principles.
• Working knowledge of Jamaica Customs Agency business activities. 
• Working knowledge of relevant computer system and their applications.

 

Minimum Required Education and Experience

• First Degree in Accounting, Public Administration, Business Management, or related field with emphasis in Accounting.
• Completion of CAT Level 3 or ACCA-AAT Level 3 or ACCA Level 1
• Any combination of education, training and experience that provides equivalent knowledge, abilities, and skills.
• At least one (1) year’s related experience.

 

Special Conditions Associated with the Job

• Work will be conducted in an office outfitted with standard office equipment and specialised software. 
• The environment is fast-paced, with ongoing interactions with critical stakeholders and meeting tight deadlines, which will result in high degrees of pressure.