Job offer: Assistant Financial Controller (IRIE FM)

The Assistant Financial Controller supports the Financial Controller in overseeing the station's financial operations, ensuring accurate and timely financial reporting, compliance, and effective management of financial resources. The role involves assisting in the management of daily accounting functions, payroll administration, budget preparation, and financial analysis while ensuring adherence to financial policies and regulatory requirements.

Responsibilities
Management

• Assist in maintaining a documented system of accounting policies and procedures.
• Support the Financial Controller in overseeing the accounting department’s operations, including helping design an organizational structure that aligns with departmental goals.
• Assist in managing the accounting operations of subsidiary businesses, such as the station's website or other investments.
• Assist the Financial Controller in the monitoring of staff and maintaining staff performance by supporting coaching, counseling, and, if necessary, disciplining employees; assisting in planning, monitoring, and appraising job results.

Transactions

• Ensure that accounts payable are processed and paid promptly.
• Assist in securing reasonable discounts on accounts payable.
• Support in managing accounts receivable to ensure timely collection.
• Ensure bank reconciliations are done daily and on time.
• Help ensure that all debt payments are made on time or coordinate with the Financial Controller in preparing an approved payment plan.
• Maintain an orderly accounting filing system.
• Support the Financial Controller in maintaining a system of controls over accounting transactions.

Reporting

• Assist in preparing and issuing timely and complete financial statements.
• Help coordinate the preparation of the annual financial report.
• Support the Financial Controller in recommending benchmarks to measure company performance.
• Assist in calculating and issuing financial and operating metrics.
• Help manage the production of the annual budget and financial forecasts.
• Assist in calculating variances from the budget and reporting significant issues to the Financial Controller and management.
• Support the preparation of management cost reports.
• Provide financial analysis as needed, particularly for capital investments, pricing decisions, and contract negotiations.
• Assist in the development and maintenance of accurate financial statements and reports, ensuring compliance with generally accepted accounting principles (GAAP).

Compliance

• Assist in coordinating the provision of information to external auditors during the annual audit.
• Help monitor debt levels and compliance with debt covenants.
• Ensure timely and accurate compliance with government reporting requirements and tax filings.
• Assist in compliance with legal requirements by staying informed about relevant legislation and regulations; and advising the Financial Controller on necessary actions.

Payroll Preparation and Administration

• Assist in preparing and processing payroll to ensure employees are paid accurately and on time.
• Support the HR team in negotiating and managing employee insurance and benefits plans.
• Ensure timely processing and submission of statutory and benefits remittances. 

Budget Preparation

• Help prepare the annual budget in consultation with the Financial Controller and Managing Director.
• Assist heads of departments (HODs) with preparing their respective budgets.

Additional Accountabilities

• Assist in documenting and maintaining complete and accurate supporting information for all financial transactions.
• Help develop and maintain financial accounting systems, including cash management and petty cash.
• Assist in managing the cash flow and prepare cash flow forecasts in line with company policy.
• Contribute to the development and implementation of policies and procedures to ensure the security of financial and personnel information.
• Provide timely and accurate financial reports on the financial activity of individual projects.
• Assist in protecting the company's assets by enforcing and monitoring internal controls.
• Help monitor the company’s financial condition by conducting periodic audits.
• Stay up to date with professional knowledge by attending educational workshops, reviewing professional publications, and participating in relevant professional societies.
• Maintain confidentiality of financial information and plans.

Skills
Financial reporting
Accounting Software Proficiency
Budgeting & Forecasting
Analytical skills
Attention to detail
Regulatory compliance
Payroll Management
Cash Flow Management
Problem-solving
Communication skills