Job offer: School Office Assistant (Quality Academics)

Under the direction of the Office Manager, the incumbent will be expected to perform diversified administrative clerical support duties, record the daily attendance and absences of staff, coordinate the flow of communications and information, prepare and maintain a variety of manual and automated records and reports related to assigned activities.

Responsibilities

• Perform a variety of administrative and clerical duties in support of the school office; initiate and answer telephone calls; screen and route calls; respond to inquiries and provide information; retrieve and respond to messages as appropriate.
• Provide front desk support; receive, greet and direct visitors; initiate and receive telephone calls; direct calls to appropriate staff; respond to inquiries and provide general information to staff, students, parents and the public.
• Prepare and maintain a variety of records and reports related to assigned activities; establish and maintain filing systems; review and verify accuracy and completeness of various documents; prepare routine reports as directed.
• Input a variety of data into an assigned computer system; maintain automated records and files; initiate queries and generate a variety of computerized lists and reports as requested; ensure accuracy of input and output data.
• Perform various student registration, transfer and withdrawal duties as assigned; assist in the completion and receipt of registration forms; assist with orienting
• New students and families; update and enter receipt of registration forms; update and prepare class lists; enter student and family data into an assigned computer system.
• Record the daily attendance, absences and tardiness of students; verify student absence information with parents and/or other responsible parties, as required; assist in the preparation of attendance and other student reports as required by the Ministry of Education; prepare and maintain a variety of internal records and reports related to student attendance, tardiness, truancy, suspension and discipline; issue tardy slips; prepare and issue admit to class slips and permits to leave school.
• Perform financial record-keeping and bookkeeping duties related to various school funds as assigned, maintenance of records for sales so school supplies and any other transactions on behalf of the school.
• Communicate with personnel, parents and outside agencies to exchange information and resolve issues or concerns; maintain confidentiality of sensitive issues.
• Maintain master calendar for activity and facility use as assigned; input master schedule information as assigned; schedule and arrange various appointments for administrators and assigned personnel.
• Operate a variety of office equipment including a calculator, copier/duplicator, computer and assigned software.

Skills
Excellent oral and written communications
excellent interpersonal and outstanding customer service
Exceptional phone skills
Outstanding Customer Service
Great computer Skills
Excellent skills to prioritize and organize
Quick learner and ability to multitask
independent worker
Must be committed to details
Knowledgeable of microsoft office basics