Job vacancy Accounting Clerk

Kingston

OrganisationMinistry of Industry, Investment and CommerceReferenceVAC-50070Contract TypeNot Vacant, TemporaryIndustriesAccounting & FinanceLocationKingstonSalary & Benefits$1,439,455 - $1,935,907 per annumDate Posted21/06/2024Expiry Date11/07/2024The Accounting Clerk provides administrative accounting support, ensuring compliance with the FAA Act and accurate execution of duties for the Department's efficient operation.

 

Job Purpose

Under the direct supervision of the Human Resource and Administration Manager (GMG/SEG 1), the Accounting Clerk provides all administrative accounting support (that includes Industrial and Provident, Friendly/Benevolent, Co-operative Societies and Charities entities) by ensuring that all accounting procedures are followed that all accounting duties are accurately done according to the standards of the FAA Act, for the efficient and effective operation of the Department. 

 

Key Responsibilities

Management/Administrative: 

• Prepares and submits to the Ministry/Registrar Monthly, Quarterly and Annual Budgets and Reports; 
• Dispatches salary slips and travelling cheques to staff upon receipt; 
• Issues fortnightly salaries to staff of the Department; 
• Updates and maintains travelling records; 
• Prepares and dispatches letters to suppliers; 
• Re-orders stock of stationery/goods from approved suppliers; 
• Distributes stationery to staff; 
• Adheres to GOJ procurement guidelines; 
• Liaises with the Registrar and the Human Resource and Administration Manager in the preparation of cash flow statements. 

Technical/Professional: 

• Prepares and submits to the Ministry, authorized vouchers for payment and quarterly statement of expenditures.; 
• Prepares and submits monthly Budget and Cash Flow to the Ministry; 
• Updates and maintains Books of Accounts Ledgers, Cashbooks, Registers and lodgment books; 
• Prepares and submits to the Ministry quarterly statement of expenditures; 
• Maintains and updates registers of receipt books, invoice order books, cheque books, utility books and travelling claims; 
• Maintains the ledger of the Co-operative and Friendly Societies accounts for audit fees and keeps the control account; 
• Draws receipts for cash received by the Department and posts same to cash book; 
• Prepares and effects bank lodgments to the Government’s non-tax revenue account and for the Audit and Supervision Fund and Child Month Fund; 
• Prepares and dispatches Cash Flow statements upon consultation with relevant persons;
• Prepares Bank Reconciliation Statements; 
• Prepares and dispatches cheques and letters to suppliers upon receipt; 
• Prepares and dispatches invoices and procurement documents; 
• Ensures safekeeping of Imprest and cash received by the Department as Revenue and for the Audit and Supervision Fund; 
• Verifies application forms received; 
• Updates and maintains Payment Voucher files and travelling records; 
• Ensures that proper accounting records are kept; 
• Purchases stock and stationery and distributes stationery to staff upon request; 
• Maintains stationery Ledger re-order when agreed minimum level is achieved; 
• Calculates and collects amounts owing by staff for personal telephone calls on eight (8) lines on a monthly basis; 
• Performs any other related duties that may be assigned from time to time. 

 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills; 
• Good planning and organizing skills; 
• Good interpersonal skills; 
• Integrity; 
• Teamwork and co-operation; 
• Goal results oriented; 
• Compliance; 
• Good customer and quality focus skills; 
• Good analytical thinking skills; 
• Good problem-solving and decision-making skills; 
• Use of technology; 
• Ability to use own initiative. 

Technical: 

• Excellent knowledge of Microsoft Excel and Word; 
• Excellent bookkeeping and clerical knowledge; 
• Excellent knowledge of accounting; 
• Knowledge of the Government policies and procedures; 
• Good knowledge of the FAA Act; 
• Knowledge of GOJ Procurement Guidelines. 

 

Minimum Required Qualification and Experience

• Four (4) GCE O’ Level subjects (Grades A-C), CSEC/CXC subjects (General Proficiency, Grades 1-3), SSC (Ranges 4 or 5), or City and Guilds Level 3 passes, including a numeric subject and English Language; 
• Post-secondary Certificate in Accounting, and In-Service training course in Government Accounting are assets. 

 

Special Conditions Associate with the Job

• Maybe required to work long hours (nights, weekends, and public holidays);
• Unfavourable working conditions at times; 
• Exposure to client’s unpredictable behaviours; 
• Ability to attend meetings, seminars and related events outside of the work area that may require overnight accommodation (at DCFS’ expense). 

 

 

Please note that only shortlisted applicants will be contacted.

23 Sep, 2024 (15 days left)