JOB PURPOSE:
The Finance & Investment Analyst is responsible for providing support to the Principal Financial Officer (PFO), by undertaking the responsibilities of effectively monitoring and evaluating the application of the Ministry of Finance & the Public Service’s (MOFPS) Annual Budget, its Financial Performance and Operations including those of Departments and Agencies which are funded from the MOFPS’ budget. This is achieved by optimizing the MOFPs’ capacity to realize efficient management of its financial resources, while taking into consideration any constraints of limited resources.
The incumbent safeguards that expenditure is kept within the voted provision and finances of the MOFPS and its Budget Funded Entities, it is managed efficiently and effectively and in accordance with Public Finance Regulations while respecting the appropriate Legal and Policy framework. In so doing, he or she strengthens the capacity of Budget Funded Entities and support their representatives to manage their finances in a manner which fulfills the required outcome.
The incumbent supports the PFO by providing appropriate reports in a timely manner, inclusive of informing on the status of Audit Queries, compliance with established standards as well as feedback related to the operations of Budget Funded Entities. In addition, the incumbent prepares the Budget for the Finance & Accounts Division, as well as appropriate Corporate and Operational Plans. In his or her capacity as Investment Officer, he or she manages a designated portfolio of funds which have been approved for investment and ensures that the most appropriate outcome is realized.
The Finance & Investment Analyst contributes to achieving the purposes of the MOFPS by delivering his or her responsibilities as well as abiding by ethical business practices, due diligence and commitment, with high levels of accountability, responsibility as well as productivity.
KEY RESPONSIBILITIES:
Technical/Professional Responsibilities
- Report to the PFO on the status of all Audit queries with respect to the MOFPS and Budget Funded Entities.
- Liaise with the FAD’s Unit Heads to obtain information in relation to their respective contribution to the Operational Plans, actual performance and overall output of the Division.
- Collaborate with Unit Heads and provide detailed reports on the strategic performance of the FAD.
- Obtain and report on feedback from MOFPS’ Budget Funded Entities to ensure compliance with recommendations from the Auditor General’s Department.
- Respond to the Internal Audit Division with respect to any queries, provide updates to all respective stakeholders. Draft a combined response to be included in the Auditor General’s Annual Report.
- Monitor reporting requirements of Budget Funded Entities to ensure compliance with established and agreed standards.
- Ensure the timely preparation and presentation of monthly and annual Financial Statements with the appropriate guidelines.
- Review Financial Reports received from entities which are funded under the MOFPS’ Budget, monitor compliance with established standards while certifying accuracy and adequacy.
- Provide detailed reports on the financial performance of the MOFPS and Budget Funded Entities, take into consideration any comments provided on Budget Proposals.
- Oversee Budget Funded Entities’ financial reporting while providing support, by way of technical assistance, in order to ensure efficiency in output.
- Ensure that all reports are presented to the PFO within the agreed timeframe.
- Is the Administrator of the General Credit Card of the MOFPS and as such is responsible for the following:
- Obtain all pertinent bills, transaction receipts, invoices and statements, match and examine to ensure validity. Sign off accordingly.
- Ensure that payments are made within the appropriate timeframe.
- Prepare Monthly Re-conciliation Reports as well as the appropriate Quarterly Reports for the PFO.
- Provide guidance to Budget Funded Entities with respect to maximizing their income potential.
- Follow up with the AGD with respect to requests made to operate the following:
- Imprest Accounts
- Credit Cards
- Investment Accounts
- Consult with stakeholders and arrange dialogue where appropriate. Draft responses and ensure compliance with agreed processes and standards.
- Manage an appropriate portfolio of funds which were approved for investment, ensure that approval is obtained prior to rolling over said funds.
- Prepare and present corresponding reports, on the investment portfolio, within the agreed timeframe.
Customer Service Responsibilities
- Maintain and uphold all customer service principles, standards, deliverables and responsibilities.
- Prepare and present customer evaluations as required.
- Prepare quarterly and /or annual Customer Service reports as required.
Other Responsibilities
- Perform any other related function as assigned by the PFO.
REQUIRED COMPETENCIES:
- Competent in the use of ICT solutions with knowledge of relevant software applications.
- Excellent presentation, oral and written communication skills, with report writing.
- Effective time management skills, able to meet deadlines.
- Investigative and problem solving skills with the tenacity to do so.
- Developed capabilities to gather, analyze and evaluate data in order to prepare and present concise, oral and written reports.
- High ethical conduct and confirmed integrity.
- Excellent management, planning and interpersonal skills.
- Excellent knowledge of the MOFPS’ overall strategic plan and its responsibilities with respect to achieving and reporting on its targets.
- Excellent presentation, oral and written communication skills, with report writing.
- Excellent investigative and problem solving skills with the tenacity to do so.
- Possess high ethical conduct, confirmed integrity and is open to change.
- Is a competent user of computer hardware with knowledge of relevant software applications.
- Thinks critically with developed analytical skills as well as abilities to identify risk and any commensurate levels of impact.
- Willing to work co-operatively and collaboratively with all stakeholders and able to establish and maintain professional working relationships.
QUALIFICATION & EXPERIENCE:
- An Undergraduate Degree in Finance OR Accounting OR Business Administration OR equivalent, from a recognized Tertiary Institution.
OR
- Association of Certified Chartered Accountant, (ACCA Level 2) OR an equivalent Professional Accounting Qualification.
AND
- Three (3) years of related, post qualification experience.
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:
- This is a typical office environment, with no adverse working conditions however, travelling is required.
- There can be stress especially when meeting deadlines.
- Extended working hours are expected.
We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.
