Announced
30/10/20242 days ago
Job Status
Full Time
Job Type
Employee
Expiration Date
30/01/2025 90 days left
Job Category
Job Title
Administrative Assistant - Lionel Town HospitalJob Presentation
OrganisationSouthern Regional Health Authority, JamaicaReferenceVAC-54507Contract TypeFull-TimeIndustriesSecretarial Administrative & ClericalLocationLionel TownSalary & Benefits$1,711,060 - $2,301,186 per annumDate Posted28/10/2024Expiry Date12/11/2024The successful incumbent will be responsible for providing administrative and secretarial support to the Chief Executive Officer in the general co-ordination of all aspects of the delivery of health care within the parish.
Qualifications & Experience:
- Diploma in Business Administration/Certificate in Administrative Management (MIND) Levels 1 -3 or equivalent
Plus
- A minimum of three (3) years’ working experience as an Administrative Assistant within a health environment
Required Knowledge, Skills and Competencies:
- Excellent typing kills
- Good oral and written communication skills
- Good time management and organizing skills
- Good interpersonal and customer service skills
- Ability to work on own initiative
- Professional attitude and confidentiality
- Sound knowledge of computer applications – Microsoft Word, Excel, Power Point, Publisher and Access
- Working knowledge of standard office procedures and control systems
- Working knowledge of inventory and supplies management
Key Responsibilities will include:
- Assisting the Chief Executive Officer in co-ordinating/monitoring the delivery of health care within the Parish.
- Providing administrative support services to the Chief Executive Officer.
- Ordering and monitoring the inventory of refreshment items to ensure that adequate levels are maintained and securely stored.
- Requesting petty cash to purchase emergency and urgent items for the Administration Department.
- Managing the booking of the Conference Room and ensure it is well maintained.
- Maintaining a complaints file and liaising with the Customer Care Assistant in respect of follow-up action.
- Assisting with monitoring a variety of long and short-term projects/programmes within the Parish.
- Participating in staff communications within the hospital and ensure that information is disseminated to the relevant persons within the specified time-frame.
- Making the required arrangements for the repair of office equipment, fittings and fixtures.
NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED
JOB BY