Job offer: Office Coordinator (MP Constructing Company Ltd)

• Reporting to the Operations Manager, the office coordinator oversees the day-to-day activities associated with running an office. Their duties include acting as a focal point for all departments, handling administrative tasks and developing and enforcing office protocols. 

Responsibilities

• Manages documentation, including contracts, maternity documentation, and sickness documentation
• Sets up personnel files and confirms that data remains accurate
• Responds to recruitment enquiries
• Schedules interviews with hiring managers and coordinates the group interview process
• Coordinates training requirements, including organizing rooms for employee training, printing training certificates and filing them accordingly, reviewing training policies, and updating training systems
• Organizes relevant office events
• Communicates with staff for the purpose of ordering office supplies and planning of meeting rooms
• Oversees property management services, including maintenance of building and ordering proper janitorial supplies
• Responsible for incoming and outgoing mail
• Manages correspondence with service vendors
• Orders and maintains office supplies
• Organizes staff meetings and executive schedules
• Coordinates corporate events
• Processes paperwork for customers and employees
• Keeps office clean and organized to promote an efficient working environment
• May participate in billing and accounting duties, including resolving billing questions and managing invoices

Skills
Excellent leadership skills
Great organizational and time management skills
Ability to implement procedures in aFast-Paced and Evolving Environment
Outstanding verbal and written communication skills
Excellent problem-solving and innovative skills