Job offer: Human Resource Management Officer

OrganisationTax Administration JamaicaReferenceVAC-55000Contract TypeFull-TimeIndustriesHuman Resources & RecruitmentLocationKingstonSalary & Benefits Date Posted07/12/2024Expiry Date20/12/2024The incumbent coordinates recruitment, conducts orientations, manages staff benefits, prepares HR submissions, processes service records, increments, leave, and pensions, and arranges medical exams and health coverage.

 

JOB PURPOSE

To coordinate the recruitment and selection process to fill vacancies within TAJ; arrange and conduct orientation for new recruits; advise staff of and apply the provisions of staff benefits to ensure staff can access the relevant benefits; prepare and verify submissions to the Human Resource Management Committee (HRMC); arrange medical examination and health coverage; prepare and update Service Records as well as to process increments, and applications for leave and pension. 

 

KEY OUTPUTS

• Staff recruitment arranged and vacancies filled; 
• Orientation organized and sessions conducted; 
• Medical examination and health coverage arranged and cards distributed;
• Service Records prepared and maintained; 
• Increments processed; 
• Advisory letters prepared, signed and submitted; 
• Pension, leave and loan applications processed; 
• Submissions for the Human Resource Management Committee (HRMC) prepared, verified and submitted; 
• Queries answered; 
• Human Resources managed; 
• Reports prepared and submitted. 

 

KEY RESPONSIBILITY AREAS

Technical and Professional Duties 

• Arranges and coordinates recruitment of new employees; 
• Prepares and submits advertisements for recruitment; 
• Organizes assessments, guides the short listing of candidates and arranges interviews; 
• Arranges background checks on selected candidates;
• Ensures the preparation and maintenance of Service Records for all appointed staff members; 
• Arranges medical examination for permanently appointed staff members; 
• Makes the necessary arrangements for new staff members to be registered for health insurance and ensures the distribution of health cards on their receipt; 
• Liaises with the health insurance provider on behalf of staff members; 
• Keeps staff informed of all available benefits and the requirements to access them; 
• Ensures all benefit related application forms are readily available; 
• Provides correct interpretation and keeps abreast of all the relevant benefit and their policies, procedures and guidelines; 
• Processes motor vehicle concession and loan applications (i.e. motor vehicle, motor vehicle insurance, motor vehicle repair, education, miscellaneous, computer and salary advance) and submits them to the Ministry of Finance & Planning; 
• Processes the relevant documentation to facilitate the payment of increments; 
• Advises the Payroll Administration Section of relevant salary deductions to be made; 
• Monitors the processing of leave computation and the application of all leave entitlement; 
• Prepares Annual Vacation Leave Rosters across TAJ and ensures they are distributed to the respective Offices; 
• Registers all employees who are members of the Public Service Pension Scheme on the Public Employees’ Pension Administration Systems (PEPAS) based on assigned locations; 
• Uploads the employees service information using Historical Service Record, Monthly Service Records, Historical Leave and Historical Pension/Family Benefit Contribution in the prescribed excel templates; 
• Submits all applications for employees who will attain the normal retirement age prior to their specific effective date of retirement;
• Arranges for separation of staff and participates in exit interviews; 
• Prepares and vets submissions for HRMC for consideration; 
• Verifies information and signs job letters requested by staff; 
• Conducts site visits to interact with staff in the Tax Offices and to ascertain their concerns; 
• Researches information and responds to staff’s queries; 
• Supports the identification and management of risks within the organization and by extension the respective area of work; 
• Prepares and submits all the relevant reports. 

 

PERFORMANCE STANDARDS

This job is satisfactorily performed when: 

• Staff recruitment is arranged and vacancies are filled within the stipulated time; 
• Orientation sessions are organized and conducted in accordance with the established procedures; 
• Medical examinations and health coverage are arranged for new and existing staff members and health cards distributed in accordance with the stipulated guidelines, regulations and timeframe; 
• Service Records are prepared and maintained in keeping with the established guidelines; 
• Increments are processed according to the guidelines and submitted to the Finance & Accounts Branch for payment; 
• Advisory letters to staff and other stakeholders are prepared, signed and submitted in accordance with the prescribed guidelines and within the agreed timeframe; 
• All applications are properly processed in keeping with the relevant guidelines; 
• Submissions for the Human Resource Management Committee (HRMC) are accurately prepared with all the relevant information and submitted by the stipulated time; 
• Accurate responses are provided for queries within the stipulated time;
• All Human Resource policies and procedures are administered equitably without discrimination; 
• Reports prepared and submitted in keeping with established standard and agreed timelines; 

 

AUTHORITY TO

• Access staff’s confidential information; 
• Recommend disciplinary action against staff; 
• Make amendments to leave applications; 
• Recommend amendments to procedures. 

 

REQUIRED COMPETENCIES

Specific Knowledge 

• Excellent knowledge of Tax Administration Jamaica operations and functions;
• Excellent knowledge of policies and procedures governing pension processing;
• Excellent knowledge of leave administration; 
• Excellent knowledge of human resource management practices;
• Comprehensive knowledge of the TAJ’s Code of Conduct and HR policy;
• Knowledge of Government of Jamaica Labour Laws and Staff Orders;
• Working knowledge of computer systems and the relevant applications; 

Required Skills and Specialised Techniques 

• Excellent decision-making, planning, judgement, organizing and analytical skills;
• Excellent communication, interpersonal and team building skills;
• Excellent time management skill; 
• Strong emotional intelligence; 

Qualification and Experience 

• Bachelor’s Degree in Human Resource Management or other related discipline;
• Certificate in Counselling would be an asset; 
• Three (3) years experience in a related position. 

 

WORKING CONDITIONS

• Normal office environment; 
• Travel (20-25%).

 

 

While we thank all applicants for their interest, only short-listed candidates will be contacted.