Job offer: Accounting Officer

• The Accounting Officer is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner. This generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments 

Responsibilities
Banking and Reconciliation

• Check transactions on current bank accounts for accuracy.
• Prepare daily bank reconciliations

Fixed Assets and Inventory

• Reconcile Fixed Assets in Peachtree with Fixed Asset System.
• Photocopy invoices, assign fixed asset numbers, and update the Fixed Asset Register.
• Maintain inventory: ◼ Add supplies when purchased. ◼ Disburse items and update Schedule. ◼ Reconcile Inventory system with Peachtree.

Collection and Accounts Receivable

• Liaise with Sales Representatives about client aging.
• Communicate with house clients regarding outstanding amounts.
• Follow up with clients exceeding credit terms.
• Coordinate with the Accounts Receivable Officer regarding daily payments.
• Prepare daily collection schedules for review with the Financial Controller (10 am). 

Disbursement and Reimbursement

• Manage disbursement and reimbursement of: ◼ Gas Vouchers ◼ Phone Credit ◼ Chemicals (cleaning products) ◼ Office Supplies (stationeries) ◼ Tea Supplies 

Monthly Tasks

• Prepare and hand over the completed bank reconciliation, and talent account to the Financial Controller (5th working day).
• Reconcile and file Talent accounts monthly.
• Reconcile PayPal account monthly.
• Prepare net sales and Sales Representative aging report (2nd working day of the month).
• Enter monthly journals and maintain journal files.

Additional Tasks

• Process Control sheets to Peachtree: ◼ Photocopy Lodgment Slips for bank reconciliation file. ◼ Balance cash receipt (Peachtree) with AR Officer (VT) daily.

Preparing Daily Task Sheets & Monthly Reports

• You are required to complete a daily task sheet as per the duties outlined in this document.
• You are also required to process and prepare all month-end reports. These monthly reports include:Bank Reconciliation - ◼ fixed Asset schedule ◼ Cash receipt ◼ Phone credit reconciliation ◼ Collection Report ◼ Talent(manual) 

Skills
Excellent oral and written communication skills
Ability to meet tight deadlines
Be highly self-motivated and flexible with a positive attitude
Should demonstrate pro-activity, resourcefulness, and efficiency
Ability to interact effectively with staff at all levels
Must be exceedingly well-organized and detail-oriented